Reinstate Permit

Requirement: Personal information and contact details

You must provide personal information, proof of identity, and have current contact details.  

How you can meet the requirement

You can provide personal information and contact details by answering all mandatory application fields, and to provide proof of identity, upload the following while completing your application:

• a copy of one (1) piece of Canadian government issued identification (ID) that includes your legal name and date of birth (for example, drivers permit, birth certificate, citizenship card). 

If your legal name doesn’t match your ID or other application verification documents, you must submit proof of name change with a government-issued document (for example, marriage certificate) for each instance of a name change. 

Other ways to meet the requirement

If you do not have the required proof of identity, or name change, you still have options. You can provide a statutory declaration confirming your identity. 

How we assess the requirement

We use our Registration Policies and Procedures to assess this requirement. 

Requirement: Current practice

Your practice must be current when you apply for registration.  

We consider your practice current if you: 

• apply within three years of completing your dental assisting education, or
• complete a clinical refresher course or re-entry course within the last three calendar years, or 
• have at least 900 clinical dental assisting practice hours within the last three calendar years, or
• completed the NDAEB clinical practice evaluation (CPE) within the last three calendar years

How you can meet the requirement

You can show current practice by uploading in your application a copy of the following documents: 

• official (final) transcript of academic record or dental assisting certificate/diploma 
• the results of a clinical refresher or re-entry course (If you need to complete a clinical refresher course to meet our current practice requirement, the school will ask for a clinical refresher letter. Download the Clinical Refresher Letter Request Form)
• a completed verification of practice hours form 
• NDAEB CPE results letter

Other ways to meet the requirement

If you have other qualifications that show your practice is current, please provide verification documents and we will assess for substantial equivalence. 

How we assess the requirement

We use our Registration Policies and Procedures to assess this requirement.

Requirement: Good character

You must have good character and reputation. 

How you can meet the requirement

You can show good character and reputation by providing answers to the registration application questions about your suitability to practice such as: 

• any current or previous professional misconduct 
• any current or previous criminal matters 
• any conditions/restrictions on practice by other professional regulatory authorities 
• civil judgements in relation to professional practice 
• anything else that may have a negative impact on your fitness to practice 

And, by providing the College with verification of standing from other professional regulators where you hold or previously held registration and practice rights, if applicable. 

Other ways to meet the requirement

If you have other evidence that shows you have good character, please provide verification documents and we will assess for substantial equivalence. 

How we assess the requirement

We use our Registration Policies and Procedures to assess this requirement. 

Requirement: Criminal Record Check

You must obtain a criminal record check or a police certificate.

How you can meet the requirement

You can show the results of a criminal record check or a police certificate by uploading in your application an original or notarized copy of the results of your criminal record check or a police certificate dated within ninety days before submitting your application for registration.

Other ways to meet the requirement

If you cannot obtain a criminal record check or a police certificate, you still have options. You can provide proof that you requested a criminal record check/police certificate from the correct authorities and a letter explaining all the efforts you have taken to get one. 

How we assess the requirement

We use our Registration Policies and Procedures to assess this requirement. 

Requirement: Professional Liability Insurance (PLI)

You must hold current professional liability insurance (PLI) that meets these requirements:

• your name must be on the PLI policy and it must match the name on your registration application
• your coverage is:
  • occurrence based
  • at least two-million dollars ($2,000,000.00) per claim
  • at least three million dollars ($3,000,000.00) for all claims combined per year
• your policy period must cover you until the end of the practice permit/ registration year you are applying for (for example, when you are applying for registration and a practice permit for the 2026 permit year, your PLI must be in effect until December 1, 2026)

Where you can get PLI

Many providers offer professional liability insurance. Though your PLI must be the type and amount we require, it’s up to you to choose who you purchase it from.

These options* may help get you started:

• Prolink is one option of an insurance company that offers PLI for dental assistants, including immediate access to an insurance certificate when you use their online application form.
• Association of Alberta Dental Assistants and RDA Collective are two options of Alberta associations that offer PLI for dental assistants.

*We do not endorse any providers.

How you can meet the requirement

You can show that you have the required professional liability insurance by uploading in your application a copy of one of the following:

• PLI Certificate of Insurance
• written confirmation from your insurer
• proof of third-party PLI

Other ways to meet the requirement

There is no other way to meet this requirement.

How we assess the requirement

We use our Bylaws, and Registration Policies and Procedures to assess this requirement.

Requirement: Learning modules

You must complete these learning modules within the 365 calendar days before you submit your reinstatement application.

• Patient Relations Module or the current year Patient Relations Refresher
• Code of Ethics
• Standards of Practice

How you can meet the requirement

You can complete the modules in the College’s Professional Practice Learning Center (PPLC) and show you have completed the learning modules by submitting copies of your certificates of completion with your reinstatement application.

Other ways to meet the Requirement

There are no other ways of meeting this requirement.

How we assess the requirement

We use our Bylaws and Registration Policies and Procedures to assess this requirement.

You will need access to a credit card to pay all applicable fees according to the College’s fee schedule.

When you submit your application in the portal, you will need to pay the application assessment fee of $105.00. If you application is approved, you will need to return to the portal to pay the registration fee of $225.00 to complete the application process.

You may need to pay fees to other organizations to meet some of the application requirements that apply to you. Requirements with third-party fees include:

• official transcripts
• NDAEB application and clinical practice evaluation
• clinical refresher courses
• professional liability insurance

Review our Schedule of Fees (PDF)

To apply for registration, follow these steps:

1. Download the Application for Reinstating a Cancelled Practice Permit (PDF).
2. Complete your application form by:
   • recording your personal details, competency/current practice/employment information, and eligibility information
   • answering the questions about your conduct and compliance
   • completing the declaration statements
3. Attach copies of all your supporting documents to your application and submit them to the College.

Additional information: 

• Your application supporting documents must be authentic and be provided in English. If your documents are in a language other than English, you must have them translated to English. 
• You are responsible for all costs associated with the application and supporting documentation. 
• We provide our staff and Registration Committee with training in all areas that are relevant to make fair and effective registration decisions. 
• We maintain a policy and procedure manual for our staff to ensure you are provided with fair, defensible and consistent decision-making. 
• We use registration criteria to assess your application clearly to both you and our decision-makers.

1. Application received 
   • When you submit your application, we’ll email you to inform you that your application was received and give you instructions on how to pay the Assessment Fee ($105.00). 
2. Initial review  
   • Once we receive the Assessment Fee, we’ll review your application within ten business days. 
   • If anything is missing, a member of our registration team will email you and give you instructions on how to complete your application. 
   • If your application stays incomplete or inactive for forty-five business days, it will be closed and you must reapply. 
3. Assessment 
   • Once your application is complete, our registration team will assess to make sure you meet all registration requirements. 
   • Within ten business days, most complete applications are processed by the registration team. 

Note: Some complex applications may take longer. By legislation, the College has up to six months to make a registration decision.  

4. Decision and practice permit 
   • If your application is approved, you’ll receive an email from our registration team informing you your application was approved and giving you instructions on how to pay the Registration Fee ($225.00, pro-rated June 1 to $112.50). 
   • When you pay the Registration Fee, we will grant registration and give you access to your practice permit in the portal. You cannot practice until you have a valid practice permit. If you don’t pay the Registration Fee within forty-five business days, your application may be closed and you must reapply.
   • If your application is deferred, you’ll receive an email from our registration team stating the decision and instructions on next steps. 
   • If your application is refused, you’ll receive an email from our registration team stating the decision with reasons. 

In most instances, reinstatement application reviews and assessments are completed within ten business days. In some instances, decisions on your reinstatement may take longer when you have:

• missing, incorrect, or incomplete documents
• character, conduct, competence, or health information that needs review

Requesting an extension 

• If you require additional time to meet outstanding registration application requirements, you may ask for an extension by submitting a written request with reasons for the Registrar & CEO’s review. 

Appealing your decision 

• If you disagree with any part of the decision, you may appeal to the College by submitting a written request with reasons for the Registrar & CEO’s review. 

Once you’ve been reinstated and have a practice permit, you’ll need to continue to meet requirements to keep practising/working.

This includes:

• renewing your practice permit by November 30th every year, including the first year you get reinstated
• completing Continuing Competence Program requirements, including during the first year you get reinstated
• completing the Patient Relations Refresher every year before your permit renewal
• maintaining professional liability insurance (PLI) coverage at all times, including renewing your insurance every year before your permit renewal
• keeping your contact and employment information up to date in your profile in the portal
• self-reporting to the Registrar & CEO

You’ll be able to use the protected titles of Registered Dental Assistant (RDA) and Dental Assistant (DA).

Your name, registration number and permit status will show on our public registry. If there are any conditions on your practice or if you’re authorized for any advanced practices, this information will also show on the registry.

Review the Dental Assistant Registry.